Overview
Hire Emmie ("we", "us", "our") is a talent placement platform operated by Techy Train Incubator Foundation. We connect global employers with verified African women remote professionals. This Privacy Policy applies to all users of our website at hireemmie.com — including employers, talents, and visitors.
By using our platform, you agree to the collection and use of information as described in this policy. We will never sell your personal data. We will never use it for purposes beyond what is described here.
This policy should be read alongside our Terms of Service. If you have any questions about this policy or how we handle your data, please contact us at any time.
Data We Collect
We collect different types of information depending on how you interact with Hire Emmie. Here is a clear breakdown of what we collect and from whom.
| User Type | Information Collected | When |
|---|---|---|
| Employers | Full name, company name, work email, job title, country, hiring brief details, communication history | When submitting a hiring brief or contacting us |
| Talent Applicants | Full name, email, phone/WhatsApp, country, skill category, experience level, bio, portfolio link, availability | When submitting a talent application |
| Website Visitors | IP address, browser type, pages visited, time spent, referring URL | Automatically when you visit our site |
| Contact Form Users | Name, email, message content, enquiry type | When you submit the contact form |
We do not collect sensitive personal data such as racial or ethnic origin, political opinions, religious beliefs, health information, or financial data through our platform forms.
How We Use Your Data
We use personal data only for the purposes for which it was collected. We do not use your data for any form of automated decision-making or profiling beyond matching.
- To process hiring briefs and match employers with suitable verified talent
- To review, assess, and communicate with talent applicants during the vetting process
- To respond to enquiries, contact form submissions, and support requests
- To facilitate introductions between employers and matched candidates
- To manage ongoing placement relationships and conduct check-in processes
- To improve our platform, services, and matching quality over time
- To send service-related communications (not marketing) when necessary
- To comply with our legal obligations
We will only contact you with marketing or newsletter content if you have explicitly opted in. You can withdraw this consent at any time by contacting us or clicking unsubscribe.
Data Sharing
We do not sell your personal data. We do not share it with advertisers. Here is exactly when and with whom your data may be shared.
- Employers and Talents — with each other, at the right time: When a talent is matched with an employer, we share the talent's professional profile (skills, experience, bio) with that employer as part of the introduction process. We do not share contact details until both parties have agreed to proceed.
- Techy Train Incubator Foundation: As the parent organisation of Hire Emmie, TTIF may access anonymised, aggregated data for reporting and programme improvement purposes only.
- Service providers: We use trusted third-party tools for email communication, website hosting, and form management. These providers process data only on our behalf and under strict data protection agreements.
- Legal compliance: We may disclose data where required by applicable law, court order, or regulatory authority.
Data Storage & Security
Your data is stored on secure servers provided by our hosting and platform providers. We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration.
These measures include encrypted data transmission (HTTPS), access controls limiting who within our team can view personal data, and regular security reviews of our third-party service providers.
While we take all reasonable steps to protect your data, no method of transmission over the internet is 100% secure. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately.
Our primary data storage is hosted in servers that comply with applicable data protection standards. Where data is transferred internationally, we ensure appropriate safeguards are in place.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
| Data Type | Retention Period |
|---|---|
| Employer hiring briefs | 24 months from submission, or until the engagement is concluded |
| Talent applications (unsuccessful) | 12 months from the date of application decision |
| Talent profiles (active/placed) | Duration of active status, plus 24 months after last engagement |
| Contact form submissions | 12 months from the date of submission |
| Website analytics data | 26 months (anonymised after 6 months) |
| Email communications | 24 months from last communication |
After the retention period, data is securely deleted or anonymised. You may request early deletion of your data at any time — see Your Rights below.
Cookies
Our website uses cookies — small text files stored on your device — to improve your browsing experience. We use the following categories of cookies:
- Essential cookies: Required for the website to function. These cannot be disabled as they are necessary for security and navigation.
- Analytics cookies: Help us understand how visitors use our site so we can improve it. We use anonymised, aggregated data only. No personally identifiable information is stored.
- Functional cookies: Remember your preferences (such as form data) to improve your experience. These are session-based and expire when you close your browser.
We do not use advertising or tracking cookies. We do not share cookie data with advertisers or use cookies to build a profile of you for marketing purposes.
You can control cookies through your browser settings. Note that disabling essential cookies may affect site functionality.
Your Rights
Depending on your location, you may have specific rights regarding your personal data. We honour these rights for all users regardless of jurisdiction.
Request a copy of the personal data we hold about you at any time.
Request correction of inaccurate or incomplete personal data.
Request deletion of your personal data, subject to legal obligations.
Request that we limit how we use your data in certain circumstances.
Receive your data in a structured, machine-readable format.
Object to processing of your data for direct marketing or legitimate interests.
To exercise any of these rights, please contact us with your request. We will respond within 30 days. We may ask you to verify your identity before processing the request.
If you believe we have not handled your data appropriately, you have the right to lodge a complaint with your relevant data protection authority.
Children's Privacy
Hire Emmie is not intended for or directed at children under the age of 18. We do not knowingly collect personal data from anyone under 18.
If you are under 18, please do not submit any personal information to us. If we become aware that we have collected personal data from someone under 18 without appropriate consent, we will delete that information promptly.
If you believe a minor has submitted personal data to us, please contact us immediately so we can take appropriate action.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or platform features. When we make significant changes, we will notify users via a notice on our website or by email where appropriate.
The "Last Updated" date at the top of this page indicates when the policy was most recently revised. We encourage you to review this policy periodically.
Continued use of Hire Emmie after any changes to this policy constitutes your acceptance of the updated terms.
Contact Us About Privacy
If you have any questions, concerns, or requests relating to this Privacy Policy or the way we handle your personal data, please get in touch with us directly.
You may also submit a privacy request through our Contact Page. Please select "General enquiry" and reference "Privacy" in your message.
Hire Emmie is an initiative of Techy Train Incubator Foundation, registered in Nigeria. For any formal legal correspondence, please contact us via email at the address above.